Bad time data is expensive long before anyone notices it. These are the numbers that a connected time clock system is designed to move.
What Accurate Time Capture Is Worth
1.2%
Of total payroll lost to payroll errors every year
American Payroll Association
$291
Average cost to correct a single payroll error
EY payroll operations survey
4.5 hrs
Overreported per employee per week on manual timesheets
American Payroll Association
90 days
Typical rollout including customization and training
Pulse Software Solutions delivery standard
Time Tracking Your Floor Will Actually Use
Time tracking tells a manufacturer whether a job made money. For shops doing custom and bespoke production, it is not an HR formality. It is the number that drives quoting, scheduling, and margin.
Pulse Software Solutions has been building time tracking systems for manufacturers and service firms since 1998. Our time clock software connects to SAP, Odoo, Visual Manufacturing, QuickBooks, and Sage Accpac, and to most other ERP and payroll platforms. It is not a replacement for your ERP. It is a light wrapper that sits in front of it, built with the same custom software approach we use on every project.
The systems are simple to operate, affordable to run, and need no maintenance. They run on any off-the-shelf Android tablet and are cloud hosted, so there is no server to buy and no in-house IT to staff. A typical rollout finishes inside 90 days including customization, training, and installation.
What a Tablet Time Clock Kiosk Does
Six functions that cover the full loop, from a badge scan on the floor to a clean payroll file inside your ERP. A tablet fixed to the wall or carried in a hard case handles all of them.
Electronic Time Clock
Entry and exit punches logged at the tablet by badge or PIN. Lunch and break compensation follows the policy your company actually runs, not a vendor default.
Live Job and Project Tracking
See which jobs are active, who is working on each one, and how many hours have gone into every project so far. Supervisors get the answer without walking the floor.
Two-Way ERP Sync
Jobs, work orders, and employee records pull in from your ERP. Approved hours push straight back out, using the same system integrations work we do for every other back-office connection.
Automated Email and Text Alerts
Early or late clock in and clock out, daily and weekly job summaries, and warnings when a project runs past budgeted hours or a resource is overutilized.
Multilingual, Plain-Language Screens
Screens run in the languages your crew speaks. Every button uses your own words for jobs, departments, and operations, so nobody has to translate vendor jargon mid-shift.
Payroll-Ready Reporting
Export accurate payroll records, compare hours across projects and employees, and build a work profile for each employee from real punch data.
A Wrapper Around Your ERP, Not Another System to Learn
Most shops end up fighting a time tracking product that was designed for somebody else’s business. We do the opposite. We build a thin layer that speaks your language on the floor and hands clean data to the software you already own.
- The verbiage matches your shop. Job, lot, work order, run, or cell: the screens use the words your operators already say out loud.
- Runs on any off-the-shelf Android tablet, wall-mounted or handheld in a hard case, with the same build discipline as our mobile app work.
- Cloud hosted, so there is no server to buy, no VPN to open, and no in-house IT infrastructure to add.
- Pushes and pulls data with your ERP, payroll, CRM, and bookkeeping tools with no extra licensing on their side.
- Customization is quick. Data points, button actions, and branding are set to your process, not ours.
- Every rollout is scoped and delivered inside 90 days, including customization, training, and installation.
What Every Rollout Includes
The scope below is the baseline. Anything specific to your floor gets added during the scoping call, and it is what moves a project through the $2,000 to $5,000 range.
- Kiosk app configured to your job, department, and shift structure
- Badge or PIN clock in and clock out, with supervisor override
- Lunch and break compensation rules set to your written policy
- An ERP or payroll connector with two-way sync and error logging
- On-site or remote training for supervisors and operators
How We Roll Out a Time Clock System
Six steps, start to finish, inside 90 days. Nothing here requires you to change your ERP or retrain your office staff.
Process Walkthrough
We start by watching how time gets captured today, whether that is paper cards, a spreadsheet, or a supervisor writing hours from memory at the end of a shift.
The same mapping discipline we use in business process work applies here. Fix the process first, then automate it.
Field and Screen Mapping
We list every data point the floor needs to enter and every one your ERP expects back. Then we design the screens around that list.
Terminology is locked in at this stage. Your words go on the buttons, so operators are not learning a new vocabulary on top of a new device.
ERP and Payroll Connection
We build the connector to SAP, Odoo, Visual Manufacturing, QuickBooks, Sage Accpac, or whatever you run, including in-house and legacy systems.
The link is two-way. Jobs and employees come in, approved hours go out, and every transfer is logged so a failed sync is visible instead of silent.
Configuration and Branding
Languages, logo, colors, alert rules, and shift and break policies are set to match your operation.
This is also where we set who gets which email or text alert, and at what threshold, so managers get signal instead of noise.
Pilot on the Floor
Tablets go up in one cell or on one shift and run alongside your current method for a full pay period.
Running both in parallel proves the numbers match before anyone depends on them, and it surfaces the edge cases that only real production creates.
Training, Go-Live, and Support
Supervisors and operators are trained on the finished screens, on-site or remotely, before the old method is retired.
After go-live we handle hosting, updates, and connector maintenance, so nobody on your team inherits a system to babysit.
Every rollout is unique. The data points, the button actions, and the branding are customized to how your company works. Talk to our Denver team and we will tell you inside one call whether a tablet time clock is worth building for your floor.
What It Costs to Get Started
Pricing depends on process complexity, not on headcount or seat licenses. Here is how a typical engagement is structured.
Free Scoping Session
A short call where we look at how time is captured today, which ERP or payroll system it has to reach, and how many tablets the floor needs. You get a fixed price, not a range.
Standard Rollout ($2,000 to $3,000)
One site, one ERP or payroll connection, standard punch and job screens, your terminology, and your branding. This covers most single-location shops.
Custom Rollout ($3,000 to $5,000)
Multiple sites or shifts, multilingual screens, complex alert rules, custom reporting, or a legacy system that needs a purpose-built connector.
Ongoing Hosting and Support
A flat monthly fee covering cloud hosting, updates, connector maintenance, and help when your ERP vendor changes something on their side.
FAQs
Which ERP and payroll systems can you connect to?
We have built connectors for SAP, Odoo, Visual Manufacturing, QuickBooks, and Sage Accpac, and we regularly connect to in-house and legacy systems that have no published API. If your system can export or import data in any structured form, we can almost always push time into it without buying extra licenses from your vendor.
How much does a time clock rollout cost?
Most projects run between $2,000 and $5,000. A single site with one ERP connection and standard punch and job screens sits at the lower end. Multiple sites, multilingual screens, complex alert rules, or a legacy connector move it toward the upper end. You get a fixed quote after the scoping call, not an hourly meter.
How long does it take to go live?
Ninety days is the outside number, and it includes customization, the ERP connection, training, and installation. Straightforward rollouts finish faster. We also run the tablets in parallel with your current method for one pay period before anything is retired.
Do we need special hardware or a server?
No. The system runs on any off-the-shelf Android tablet, either wall-mounted or carried in a hard case, and it is hosted in the cloud. There is no server to buy and no new in-house IT infrastructure to support.
Will our operators actually use it?
That is the point of matching the verbiage. Buttons carry your words for jobs, departments, and operations, and screens can run in the languages your crew speaks. Most operators need a few minutes of training because the workflow mirrors what they already do.
Is our time data backed up and secure?
Yes. Data is encrypted in transit and at rest, access is role-based, and we follow the same security practices we apply across every hosted system we run. Automated backup and disaster recovery is included with the hosting plan.
Can office staff enter time without a tablet?
Yes. The same system exposes a browser view, so office and remote staff log time through a standard web application while the floor uses the kiosk. Both feed the same records and the same payroll export.
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