Features
Every feature below is the starting point for a custom build, not a fixed product. Sift was built entirely by AI, so any of it can be changed to fit your business in hours, then reviewed and tested by engineers before it ships.
01. Projects
A project carries its people and leads, client contacts, documents and links, its own details, phases or sprints, notes, stakeholders and a change history of every edit.
→ No more piecing a job together from inboxes.
Team
Documents
Phases
02. Tasks and ownership
Owners, due dates, priority, stage, links and attachments, comments and mentions, estimated and logged hours, subtasks and a full change history.
→ Everyone knows who is doing what, by when.
03. Email to task
Send to a project's own address, a shared address, forward a message, or connect a Gmail or Microsoft 365 mailbox. Clear matches route to the project lead and default people; senders found on several projects, or none, go to the triage list, where a manager picks the project.
→ Requests stop getting lost in inboxes, with a traceable source.
From: client contact · 09:12
“Can we swap the voiceover on the 30 second cut?”
↓ routed to project lead + default people
04. Sign-off
Completed work goes to the owner's manager, who approves it or sends it back with a note. Returned work moves to Awaiting Fixes, its completion date is cleared, and it is back in every count.
→ Quality is checked before work counts as finished.
Submitted by MK · Teaser cut v3
Final edit ready for review
Awaiting sign-off
05. Templates and recurring
Templates are reusable checklists that create a full set of assigned tasks in one step. Recurring schedules open each upcoming occurrence ahead of time.
→ Routine work is never forgotten.
06. Time logging
Logged time records who worked on a task, when, and for how long, feeding billing and the reports built on it.
→ Bill from what actually happened.
07. Scheduler and meetings
Plan meetings across timezones with agendas and attendees. Action items from recorded meetings can be turned into tasks.
→ Agreements in a meeting don't evaporate afterwards.
London
09:00
New York
04:00
Sydney
19:00
08. Client console
Clients get a restricted view of the projects they're linked to and the tasks marked public, and can raise requests. Private tasks never appear.
→ Fewer status emails, clear boundaries.
09. Reports and audit
Workload, delivery, sprint, reschedule and billing reports are built from the recorded change history, not just estimates.
→ Reports reflect what really happened.
Team
Documents
Phases
Illustrative interface · fictional data
Also in Sift
Due Today, Overdue, Due This Week, Active, Waiting for Sign Off and Total Open counters each open the matching list in one click. Any task due within three days is flagged before it goes overdue.
Discussion stays on the task. Tag anyone on the project with @name. Owners are told what changed and who changed it, by email and in-app, and email replies land in the thread as comments.
Google and Microsoft 365 sign-in, calendars and mailboxes, Google Drive and OneDrive links, meeting recorders such as read.ai, and two-way sync with Jira and Zoho. A custom build can connect anything with an API.
Importers for Jira, Asana, Monday and Trello bring projects, tasks, stages, owners, comments, attachments and custom fields. A CSV importer covers spreadsheets. In a custom build, Pulse does the migration at a fixed price.
On small screens the sidebar becomes a drawer and wide tables switch to a list-then-detail layout, so site teams and field technicians can update tasks from their phones.
One installation can serve a group of companies or divisions, each with its own separated data, users and integrations. Access across companies is always given explicitly.
Book a free demo today, or talk to us about a custom build in your own Azure account.